The Brand New Booking Tool - The Artist’s Perspective

Artists, learn how to use the booking tool on Hello Stage and all of it's benefits!

Musicians on HELLO STAGE with a Pro Membership can make use of our latest addition - the booking tool! You can decide if you would like it to show up on your profile or not.*** On each profile page you have (as you might have one as a soloist and one for your ensemble) you will find a box giving you the link to agreeing the terms and conditions of the booking tool to activate it.

The booking tool enables promoters to not only get in touch with you about a possible engagement (they could do this via the contact button too, right?) but it gives them and you a whole new way of keeping all your discussions and information in one place. But not only that - in case you are managing yourself it too gives you a sort of guideline to all topics to discuss when entering an engagement and everything up leading to a concert. You will have your schedule in one place and it will extremely easy and comfortable for you not miss out on any information the promoter sent you which might otherwise have been overlooked in a long email (it happened to the best of us!). In case your management is handling your engagement it is a wonderful tool for them to discuss everything on your behalf and present you with your itinerary at the end.

Once the promoter clicks on the button on your profile a form opens in which he can transmit all basic information about his query to you - the date of the concert, or the period if rehearsals are not on the same day, the programme they would like you to perform or alternatives they too can imagine, but also giving you the orchestra you should perform with or indicate if they are after a recital, some chamber music or an opera performance. They can inform you about their venue, its address and let you know if it is an outdoor concert, something you might like to learn at the start of a discussion.

One of the boxes is aimed for a fee suggestion - this might still be blank when you get the first inquiry about you possibly being free for a date. That is quite customary and I think something positive - it is much better to discuss the repertoire and everything first, if this is settled one will always make it work financially somehow! However, we built it in right from the start as there is also a whole market for functions, receptions, house concerts etc. out there which work by far more on a 'take it or leave it' basis. The money involved is a strong point also for the one offering you the possibility to perform at their house. They also might not be too sure what the going rate is and being upfront about the money will help to get a quick response.

You will be able to make counter offers or agree to the suggestions. Every time one of the parties adds a new piece of information the other is notified within the tool and the news is highlighted for an easy find. Apart from the initial date, you can be sent the whole schedule for the engagement, including any interview or reception you might be asked to attend. Once settled on the programme and the time of the concert, the promoter can add this to the period section and tick that all is confirmed - this will automatically be created into an event on HELLO STAGE for your profile as well as on the promoter’s. Of course a publishing date can be set as well, so no premature publishing online will accidentally happen. Files can be uploaded as well - there might be a stage plan or the signed contract you would like to file with the engagement.

One little piece of advice - I would recommend that you make sure that your events are up to date and not only give the venue but also the programme. As you know promoters can search HELLO STAGE for repertoire and will find your upcoming (and past) performance of a certain work. This will most probably not result in an immediate booking, but you will certainly have raised their interest and they will keep following you and/or maybe visit one of your concerts. Adding the about section is also important - it is a short introduction about you and, if interest is raised, more information will be found in your biography.

But also promoters who already know you will most probably start using the tool as it bears so many new great features to make organizing everything around a concert is so much easier this way. If you don’t start getting inquires via HELLO STAGE - don’t worry, it will take a little time to spread the word that this is making work processes so much easier! We all need to work together to get the word out about it. Please encourage promoters to use it, you will not only have the benefit of being very organized but also somebody else will be recognized by your contact and vice versa you will strongly benefit from other people’s network! Only together we can all grow stronger!

HELLO STAGE is not on the way to becoming an artist management company! We are simply providing a tool supporting artists, ensembles, managements, promoters and the industry over all. We highly value the amazing work many managements friends are doing in developing the career of artists. We cannot provide for that, despite that we are always there in case you would like to reach out with questions. We are always very happy to offer our advice and experience from over 20 years in the industry.

Information overload? I am sorry - you will see how easy it is using it!

*** Managements who have their artists on HELLO STAGE can make this decision for the artist. Managers might want to install it for some of their artists, not for others - it is an individual choice. Please get in touch with us if you would like to discuss things further!

Bettina Mehne manages the relationships with Artists, Ensembles, their Managements as well as Promoters on HELLO STAGE. She toured Orchestras around the world, worked for London and Germany based Managements, took care of Die Deutsche Kammerphilharmonie Bremen as their Artistic Manager and headed the Artistic Planning at the Wiener Konzerthaus for six seasons. Follow Bettina on Twitter - you can also always reach out to her at bettina@hellostage.com
Author: Bettina Mehne HELLO STAGE
Comments [3]
Marianne Dumas - 2015-11-25 19:33
Thank you! Looking forward to use it !
Anne Wieben - 2015-11-26 09:31
Thanks for the info!!
Elsa Giannoulidou - 2015-11-27 03:25
Great news!!
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